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How to host an educational workshop

How to host an educational workshop

You may choose to run an educational workshop to teach a technique/topic of research to people in your institution or visiting delegates.

  • Define the purpose: what do you aim to achieve?
  • Devise a timetable: how many days will the workshop last, how will you divide the days (factor in time for breaks and sessions over-running)?
  • Decide who will deliver the training sessions and the nature of the sessions (lectures, interactive, lab-based, computer-work).
  • Decide whether you will send introductory reading material before the workshop starts.
  • Decide whether there will be an assessment at the end of the workshop and the format that this will take.
  • Consider contingency planning (e.g. reserve slides/sessions in case speakers don’t arrive or talks run short).
  • Arrange the following:

    • funding – will you apply for a grant? will delegates be charged a fee?
    • catering
    • venue (room hire)
    • accommodation
    • transport
    • for the presentation slides to be emailed to you in advance so that you can pre-load them onto the computer (ask permission for them to be shared with delegates after the workshop)
  • Create the following documents:

    • itinerary for delegates/delegate pack
    • feedback forms/survey
    • certificates
  • After the session:

    • collect feedback
    • issue certificates
    • upload presentations/documents to a Cloud server/Dropbox/Google Drive etc. or email to delegates (if agreed by the speakers)
    • update your CV